Make an application 

First check you have read carefully the section on Our Grants and that you are eligible to apply.


Then read these useful tips on what is expected for your application form and reference. Following these guidelines will increase your chances of getting a grant.

Guidelines for applicants

You can apply by post or online.

To apply online see below for the application form.

To apply by post print off the application form below.

1. Complete the application form.

Answer all sections of the form carefully. We do not give awards where the form is incomplete. Make sure you include:

  • What exactly you need, and what for (exam fees, course fees, registration fees). If you are asking for help to buy equipment, what equipment? What does it cost? Is it necessary for you to participate on the course? Exactly which books do you need (title, publisher)? How much do they cost?

  • As much detail as you can in the section Why you need help. Tell us about your financial status and personal situation, e.g. children and other dependents and personal situation, any health issues. It is not enough to say ‘I don’t work’ or ‘I don’t earn enough’. We need to know why you need our help more than any other person. If you are completing a paper application form write on a separate sheet. The online form expands so you can write as much as you want.

Other sources of funding

You should also look for other sources of funding especially if you have very large fees to pay. It will help your application if we know that our small amount will probably be added to awards from other organisations.

The government website GOV.UK provides information on:

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Family Action’s Education Grants Programme assists individuals, aged 16 or over, with education or training grants up to £500. Use their Grants Search to also find other sources of funding.

2. Send a reference.

A reference is a letter or email from a teacher / tutor or other professional. It needs to assure us that the course is appropriate for you.

Your reference should usually come from a teacher / tutor from a previous or current course. We expect it to say that you are a good student, attend class regularly, are up to date with your work, and are likely to succeed on the course you are applying for.

If you have not studied in the UK before, you can send a reference from another professional who knows you, such as an advice worker or employer.  Please see our suggested Guidelines for referees. It is not acceptable to just send a confirmation of enrolment, or a letter from a friend, instead of an academic reference. 

We will never give money to applications without a good reference. If there is no reference your application will be rejected without further consideration.

If you are applying by post send your reference to P. O. Box 17685, London N6 6WD or .

If you are applying online, just give the name, email address and contact telephone number of the person you want to send a reference (your referee) on your application form. We will contact your referee to ask him / her to send a reference.

3. Check your application.

Have you:

  • Checked you have filled in all parts of the form accurately? We do not accept incomplete forms.

  • Made sure there is a reference (postal applications) or that you have included your referee’s name, email address and phone number on your application form (online applications)

  • If you are applying for a Rose Grant Special Award have you included the additional information and supporting evidence required?

  • If you are applying for travel have you included a doctor’s letter?

    There is no need to send certificates, bank details or enrolment / attendance forms.

4. Submit your application online or by post.

Printed applications as well as references should be posted to: The Honorary Secretary, the Ruth Hayman Trust, PO Box 17685, London N6 6WD.

Please make sure you put the correct postage on the envelope. And remember that large envelopes may cost more to post. If you do not include enough postage your application will not be delivered.

Please do not send your application by recorded delivery as this causes delay.

5. Information on payment of grants.

If you are successful, we will usually send you a cheque payable to the institution where you are studying. If you have to pay online, we will ask you to pay yourself, and then send a receipt. The receipt must be dated after the date of your application. We can then send you a cheque in your name.

If you are asking for money for equipment or for a Rose Grant Award we will send you a cheque in your name. If you do not have a bank account, you can nominate a friend or tutor, and we will make the cheque payable to them.

If you have paid the fees yourself, after the date of your application, and we send you an award, please return the cheque and send a copy of the receipt for your payment. We will then send you a cheque in your name (or your nominated person's name).

Now read the section After you apply to find out about successful and unsuccessful applications.